I'm contacting you to query about the facilities at The Forest Cafe which might be available to ourselves. I represent the Open Roleplaying Community (ORC) in Edinburgh which has been running for the past four and half years. We currently have around 25 regular members who turn up every Saturday afternoon to chat and play games. Our membership has a wide demographic in age ranging from 14 to 38 and is predominantly male although we have had a recent intake of female gamers.
We are a free community in that we have no membership charge and as such need to utilise free venues to get together and play games. Up until recently we were using the Three Tuns public house on Hanover Street but that has closed it's doors for reasons I'm not entirely clear on, irrespective of that situation we had started to consider alternate venues as the Three Tuns wasn't exactly the best for us when it comes to attracting new younger gamers. In the interim we are meeting and playing in Cafe Nero on Rose Street where the space available isn't ideal but is suitable in the short term. We'd be looking at regularly using 4 tables big enough to sit 6 people at each table but with space to expand if possible.
Prior to the Three Tuns we had use of a private room in the Royal Engineer's Club on Great King Street but they changed their policy around admitting under18s into the premises.
Ultimately the purpose of this email is to see whether The Forest Cafe is suitable for us and indeed whether we are a suitable candidate group to utilise space available. As I've suggested above we need a venue which has appropriate licensing for under18s and is free.
We have a website which I manage - http://www.orcedinburgh.co.uk/
- and meet up to play every Saturday between 12pm and 5pm.
I'd appreciate any feedback you can give me on this and if your venue isn't an option would also appreciate any advice you can give me in locating a similar venue.
If you need any more specific information about ORC or indeed myself and the other members I would be more than happy to supply that.