Present – Alex, Torstein, Graeme, Jamie, Gareth, Ilaria, Tove, Nix, Jess, Lynne, Emma, Era, Steven, Ida, Simone, Magda, Taskin, Sephi.
We discussed the format of the event and where it will be held:
Where – The Roxy (we can sell booze and the council have lifted the “no dancing” ban.)
When – Towards the end of April
What – An awesome ticketed night (£10 and discount for volunteers) that will blow all the senses. We'll have a carnival atmosphere and lots of stuff happening on the night including; village fete activities, music, free food, booze for sale and games.
Date – Alex
To be confirmed with Dan when event can be held. We will try for the end of April.
Smells – Alex
We will have great smells on the night.
Food – Ida, Jamie and Kitchen Managers
Will be free. Big pots of curry, rice and salad suggested.
Produce stalls/competitions – Nix
Best cake, jams, beer, wine, veggies and pretend livestock competitions to be arranged.
Décor – Simone (Nix, Alex, Sephi)
Will include bunting, stalls, gazebos, tents, yerts.
Nix to check on bunting and yerts.
Alex to arrange entrance.
Booze – Jamie
Home brew tasking.
Order booze for sales.
Ask Williams Brothers for donations.
Bar – Gareth
To organise volunteers to staff bar
Bands/Acts/Music – Gareth, Alex, Ilaria
Gareth to speak to Blue re band and White Heath
Alex to speak to Jane and Ruth re potential bands
Ilaria to co-ordinate with Alex
Art Sales – Era
To arrange printing of A0 prints for sale
Forest recordings for sale - Nix/Emma
Emma to check with Nix
Ukelele spot – Alex/Pockets
Alex to speak with Pockets
Newsletter – Emma, Ilaria, Lynne
To design and distribute a newsletter to promote event and current plight of Forest.
Slushie machine – Graeme
To get it working for night to sell frozen margaritas.
Smoke machine – Dai/Simone
Simone to speak with Dai
Laughing gas balloons – Jane/Alex
Alex to speak with Jane
EU settlement contacts – Emma/Lynne
To contact our contacts to promote event
Website/facebook promotion – Ilaria
Ilaria to speak with Milk to arrange.
Raffle prizes – Emma/Sephi
Source prizes, donations, books etc.
Massage area – Alex
Organise masseurs/masseuses for the night.
Stocks – Taskin
Speak with Ryan, get other volunteers and organise stocks.
T-shirts – Steven
Will screenprint t-shirts for selling on the night. Need donations of white t-shirts and ideas for logos.
The Skinny – Magda
Magda to speak with her friend re possibility of advert in The Skinny.
Hair braids/Face painting – Alex/Simone
To arrange people to do this on the night.
NEXT MEETING 28 MARCH 2PM ACTION ROOM
Other actions and points for next meeting:
- Running further events to fundraise over the month
Selling Art in The Forest
Making posters to promote the event