Neil, Milk, Gavin, Anna, Lynne, Gareth, Mike, Emma
(Tove, Kata, Stephen P and Stephen M - joined for free shop discussion)
Alex came later
We started with lots of great chat about how to do minutes and use computers etc.
Discussed storage for the shop. Anna needs more space for stock as has lots of unsold stock. Suggested if its for Golden Hour (as loads of records in shop) then perhaps could be stored upstairs in the Pig Box with other publishing things.
Anna to speak with Ryan about using this.
Anna also finding it difficult to track stock thats taken away and wants to make a system to track what's what.
Needs more different stock for push for Festival.
Anna wants to have shop signs for gates - Lynne to phone fire dept to check if this is allowed.
Emma mentioned that Hannah (new EVS) also working on shop project so will be helping Anna. Also EVS will help staff the shop and we should get it open 7 days. We also started chatting about Hannah's other role as vollie coordinator. Agreed it would be great to have this and other roles on the BB. Emma will be discussing this with Hannah when she arrives.
Discussed whether it would be a good thing to have a permanent shop.
Cons - attracts WFs, its a nightmare to keep tidy.
Pros - its brilliant and everyone loves it.
Gareth suggested using the gallery space between shows to have a massive free shop. Lots of people loved this but question over whether those days have happened cos people have cancelled. Gareth then discussed using the hall. All agreed this is a good solution but needs to happen frequently. Stephen P said using Sundays and having an event happening worked well before the few times it was on in cafe. BUT this needs a team.
Anna summarised problems and main one is storage.
Tove confirmed -
Space needs to be kept clean and tidy.
Putting out and managing the free shop is a big job and easier with a team.
Mike had idea about an in box area for free shop separate from the cupboard.
Stephen mentioned that some of the boxes/bags that arrive are just full of rubbish.
Milk suggested dating things and then if something doesn't go after 4 weeks then should be chucked.
Anna had an idea - have it on a Sunday and everyone bring in and run swap shop. Remove the concept of Forest storing. Lots of people like idea and discussed how to make it happen.
Conversation went on for ages so Mike suggested we move discussion to another meeting and get team together. He will arrange with Tove.
Neil summarised break in situation. He has now fixed windows. But said that night managers must try to remember end of night checks - closing windows, checking doors and ensuring upstairs is secure. Gareth has nominated himself as night manager rep and will take on action to keep NMs informed and remind them to do specifics. Gareth will rewrite checklist summarising actions. Security and switching things off are important tasks. Mike mentioned that he had set up action room computers to automatically switch off after midnight but someone disabled. He will get it set up again. Lynne mentioned that people staffing the hall like to hang out in action room using the computer so we need a way to let them continue to use them. Mike is on it!
Milk having a web team meeting this Sunday at 7pm, focus will be on removing the bugs and doing other computery things that this minuter didn't grasp. Mike is helping. Lynne apologised for not sending hall info as does not know details yet as related to license application.
Neil to talk KMs about future of recycling.
Emma updated on charity actions. We are due to have a general meeting. Suggested that we amalgamate this meeting with a FWG meeting. Everyone was happy with this on the proviso that this can be open to all who wish to attend. Emma to bring up this suggestion at the next FWG meeting and arrange dates etc.
Church door sign
Alex mentioned that people were hanging out in the doorway and requested we make a sign discouraging people. Gareth is going to make a sign asking people not to sit in doorway.
Reviving the Grants
To be discussed at next BTS meeting.