Behind The Scenes - 17th April 2008

Working group and other such Forest meeting minutes
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Gaz
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Behind The Scenes - 17th April 2008

Postby Gaz » Thu Apr 17, 2008 10:48 pm

Behind The Scenes
17th April 2008
8.30pm

Ryan, Olivier, Gaz, Xabina, Chombee, Zi, Nix

We speak about...
Zi's grant
Grants
Website progress
Budgets – How they work
Food prices/income and kitchen performance
Shop – How it works
Late Hours Catering License + Licensing
External Task Force

Zi's grant
He say thank!
They are making the instruments in Zimbabwe
Wants to get going on workshops
Nix and Zi to decide the time and place
Zi to do Posters and advertising
2 weeks later it starts
Until July....

£100 Grant
Micromusic – music festival in Berlin – they will give us tent – no to grant – not appropriate but we want to be involved. People need to think about what they want to do and work it out later.
We Dream The City – story in Edinburgh – yes they get £100 – let's get the Forest involved in this.
Karo – cycle camp around country – no to grant. but good luck.

Webpage for grants needs to be updated. Ryan and Gaz to do it soon.

Shop – How it works
Nix
2 volunteers at each time.
Shop manager is in charge of money – to be decided at BTS meeting. Responsible for stock and money and liaising with sellers. Also to find the next shop manager.
1 super volunteer each day.
1 normal volunteer also.
Shop needs 1 super volunteer or shop can't open.
Some tentative support from EVS volunteers to be super volunteers.

Responsibility – an agreement has been drawn up. Has a waiver for the Forest in terms of responsibility.
Afghan schools unhappy with agreement but will give some stock to start with.

Jewellery cabinet has been built.

Fitting - some money has been spent.
Nix needs £85 extra. Ok. It comes from merchandise budget. Reprimand for spending £50 on paint.
Don't do it again.

Food prices and Kitchen performance
Kms need to come to BTS meetings.
Our prices have gone down.
Wholesale prices are rocketing.
It is not good.

We need to price our items properly.

This is connected to these important issues:

The point is we need to:
Cash up every day
Night time/day time till
Improve our tracking of money
Neil and Swithun have made a proposal which needs properly looking at:
http://theforest.org.uk/bb/viewtopic.php?t=4386

THIS TAKES TIME and :
KMs need to budget time appropriately.
(ie You need to be on time, you need to be in the kitchen when you're not on breaks etc) Also people aren't using the till correctly.
KMs need to take advantage of a BM. KMs can have 30 min. lunch break (same time every day) and 30 min. to cash up at end of the shift. (say 6pm - 6.30)

BM needs to make sure you're taking the strain off the kitchen
ie. KM have a hard job and BM is there to help you and this was to be the plan.

AP – Ryan to meet with Kms to talk about these issues regarding time.
Proposal is 45/60 mins where Kms cash up and do orders.
This needs to occur at set times (i.e. 2 - 2.30 / 6 - 6.30)

We need to come up with a working system to track money better and KMs need to get more time to focus on this.

1 month to get a solid system

Olivier will work on a spreadsheet of prices as a first step.
He will need help. It's a big job.

Xabina to think about possible working systems.

Licensing
Late hours catering renewal.
£319
Do we do this? No

We get liquor license for July and August

Ryan doesn't want to be licensee in August.
Who wants to do it?
Could there be a paid position in July/August to be bar manager/licensee?
Forest Working Group to decide on a plan.

Budgets
Budgets have started.
At each WG meeting each one should look at their budgets and what was spent.
Events is down already by -185.
When numbers go negative each WG needs to make spending decisions, not individuals.
Early days and it's working okay.

External Task Force
What is it? Does it exist? Should it exist?
Would it be open? Yes!
It should be in the BTS WG (ie connected to Projects and Grants)
Should have a nice budget (around 1 grand)

Discuss at the next FWG meeting.
Sat 10th May, 11.30. Hall

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Re: Behind The Scenes - 17th April 2008

Postby James » Fri Apr 18, 2008 10:42 am


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Postby ravanwin » Fri Apr 18, 2008 11:08 am


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Postby Shannon » Fri Apr 18, 2008 11:54 am


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Postby Shannon » Fri Apr 18, 2008 12:01 pm


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Postby Jimmy Bastard » Fri Apr 18, 2008 12:10 pm

Pep Up The Turmoil

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Postby Newington Bandit » Fri Apr 18, 2008 2:29 pm


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Postby James » Fri Apr 18, 2008 2:57 pm


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Postby ravanwin » Fri Apr 18, 2008 3:17 pm


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Postby Calum » Fri Apr 18, 2008 3:23 pm


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Postby beev » Fri Apr 18, 2008 5:02 pm


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Postby Shannon » Fri Apr 18, 2008 6:59 pm


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Postby beev » Fri Apr 18, 2008 10:10 pm


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Postby chombee » Sun Apr 20, 2008 11:44 am

I've had it with you. If I had an image of a laser gun I would absolutely position it right here in my hand...
Ha! I have a real laser absolutely positioned in my hand!

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beev
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Postby beev » Sun Apr 20, 2008 3:17 pm


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Postby chombee » Mon Apr 21, 2008 12:21 pm

I've had it with you. If I had an image of a laser gun I would absolutely position it right here in my hand...
Ha! I have a real laser absolutely positioned in my hand!

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Jimmy Bastard
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Postby Jimmy Bastard » Mon Apr 21, 2008 12:48 pm

Pep Up The Turmoil


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